First Schedule (ss. 10, 32)
Meetings of the council and other miscellaneous matters
1. Meetings of the council
(1)The council shall meet for the discharge of its duties at least once every two months or upon a request in writing to the chairperson by at least one-third of the members of the council at such time and place as the chairperson may appoint.(2)A meeting of the council shall be convened by a notice issued under the signature of the secretary to the council at least fourteen days before the meeting; except that in the case of an emergency, a shorter notice may be given.(3)The chairperson shall preside at all meetings of the council; and in his or her absence, a person elected by the members present shall preside.(4)Seven members shall form a quorum at a meeting of the council.(5)Any decision at a meeting of the council may be determined by simple majority of the members present.(6)A member of the council shall have one vote; and in the event of equality of votes, the chairperson or person presiding at the meeting shall have a casting vote.(7)The council may invite any person to any of its meetings, but that person shall not have a voting right.(8)Subject to this Schedule, the council may regulate its own procedure.2. Minutes
(1)The secretary to the council shall cause to be recorded and kept minutes of all meetings of the council in a form approved by the council.(2)The minutes recorded under this paragraph shall be submitted to the council for confirmation at its next meeting following that to which the minutes relate and when so confirmed shall be signed by the chairperson and the secretary in the presence of the other members present at the latter meeting.3. Validity of proceedings not affected by any vacancy
The validity of any proceedings of the council shall not be affected by any vacancy among its members or by any reason only of the fact that any person not entitled to vote at any meeting attended or voted.4. Disclosure to interest
(1)If a person is present at a meeting of the council at which a matter is the subject of consideration and in which matter that person or his or her spouse is directly or indirectly interested in a private capacity, he or she shall, as soon as practicable after the commencement of the meeting, disclose that interest and shall not, unless the council directs otherwise, take part in any consideration or discussion or vote on any question relating to that matter.(2)A disclosure of interest made under this paragraph shall be recorded in the minutes of the meeting at which it is made.5. Committees of the council
The council may establish committees as may be required for the efficient discharge of its functions.6. Proceedings of the disciplinary committee
(1)For the purposes of any complaint, the disciplinary committee may administer oaths or affirmations.(2)A person appearing as a party before the disciplinary committee may, at any stage of the proceedings, appoint an advocate to represent him or her or otherwise to assist the disciplinary committee.(3)For the purpose of carrying out its duties, the disciplinary committee may interview and correspond with any person as it may deem necessary.Second Schedule (s. 20)
Meetings of the executive committee
1.The executive committee shall meet as often as the business of the executive committee requires, but the executive committee shall meet at least once in three months.2.The president shall convene a meeting of the executive committee if a request for a meeting in writing addressed to the general secretary is received by him or her, signed by at least three members of the executive committee.3.The executive committee shall meet at a time and place that may be determined by the president.4.Notice in writing of a meeting of the executive committee shall be given to each member of the executive committee at least seven clear days before the date of the meeting.5.The notice under paragraph 4 shall include, as far as practicable, a statement of the business to be transacted at the meeting.6.The nonreceipt of a notice by any member shall not affect the validity of the proceedings of the meeting.7.Five members of the executive committee shall form a quorum.8.No notice shall be given of an adjourned meeting unless the meeting resolved otherwise.9.In case of emergency and with the approval of the president, or the vice president in the absence of the president, a notice calling the meeting may be given to the members at least one clear day before the date of the meeting; and the nonexistence of the emergency shall not affect the validity of the proceedings of the meeting.10.The president or, in the absence of the president, the vice president shall preside at any meeting of the general assembly.11.The person presiding at a meeting may, with the consent of the meeting, adjourn the meeting of the executive committee to a place that may be determined by the president.12.Questions proposed at a meeting of the executive committee shall be determined by a majority of the votes of the members present; and in case of equality of votes, the person presiding shall have a casting vote.13.Proper minutes of the deliberations of the meeting shall be recorded and issued by the person presiding at that meeting, and those records shall be sufficient evidence of that meeting.14.Subject to this Schedule, the executive committee may regulate its own procedure.Third Schedule (s. 20)
Meetings of the institute
1. Annual general meeting
(1)The institute shall hold an annual general meeting which shall be held before the 30th of June in each financial year of the institute, at a time and place that may be determined by the chairperson.(2)The following business shall be transacted at the annual general meeting —(a)reception and consideration of the accounts of the institute and the auditor’s report;(b)election of members of the executive committee; and2. A special general meeting
The president may convene a special general meeting of the institute whenever he or she considers it necessary and shall convene such meeting within fourteen days of giving notice of the meeting.3. Notice of motion
(1)A member writing to bring a motion not related to the ordinary business of the annual general meeting before the meeting may give notice to the general secretary to reach him or her at least five weeks before the date of the annual general meeting.(2)The motion must relate to the matters of the institute or to the profession.4. Notice of meeting
(1)The secretary shall send to each member of the institute notice of the meeting and the agenda for the meeting not less than fourteen days and not more than twenty-one days before the date of the meeting.(2)In the case of the annual general meeting, the secretary shall send with the notice—(a)a copy of the annual report of the executive committee;(b)a copy of the accounts of the institute together with the auditor’s report;(c)a list of persons nominated or proposed for election to the executive committee or as auditors; and(d)a list of persons proposed for admission to membership of the institute.(3)The nonreceipt by any member of the institute of a notice of the meeting or any relevant document shall not invalidate the proceedings of the meeting to which they relate.5. Associate member
Associate members shall be entitled to notice and shall speak during a meeting but shall not be entitled to a vote.6. Chairperson of the meeting
(1)The president or, in the absence of the president, the vice president shall preside at all meetings of the institute.(2)In the absence of both the president and the vice president, the members present shall elect one of the members to preside at the meeting.7. Quorum of meetings
(1)At the annual general meeting the quorum shall be one-third of the voting members of the institute; and if after fifteen minutes from the time appointed for the meeting the quorum is not met, the meeting shall stand adjourned to that day a fortnight later the same time and place.(2)On the date to which the meeting is adjourned, the meeting shall proceed to business notwithstanding that there may be less than one-third of the enrolled members.(3)At a special general meeting the quorum shall be one-half of the enrolled members; and if after fifteen minutes from the appointed time for the meeting the quorum is not met, the meeting shall stand dissolved.8. Adjournments
(1)A person presiding at any meeting may adjourn the meeting from time to time and from place to place.(2)Only the business left unfinished at the meeting from which the adjournment took place shall be transacted at the adjourned meeting.(3)No notice shall be given of an adjourned meeting unless the meeting resolved so.9. Voting at a meeting
(1)Every question proposed at any meeting of the institute shall be determined by a simple majority of the members present and voting; and in case of equality of votes, the chairperson shall have a casting vote.(2)Voting shall be by secret ballot.10. Minutes of meetings
Minutes of the meetings of the institute shall be properly recorded and shall be confirmed by the subsequent meeting and signed by the chairperson and secretary of the meeting, and that shall be sufficient evidence of the meeting.Fourth Schedule (ss. 40(3), 42)
Professional code of ethics for journalists and editors
1. Application of code
This professional code of ethics applies to all persons practicing journalism and for the purposes of this code a person practises journalism if he or she is paid for the gathering, processing, publication or dissemination of information; and such person includes a freelance journalist.2. Accuracy
(1)Journalists and editors must take care not to publish inaccurate, misleading or distorted information, including pictures.(2)Any significant inaccuracy, misleading statement or distortion once recognised must be corrected, promptly and with due prominence, and, where appropriate, an apology should be published.(3)A journalist or editor must distinguish clearly between comment, conjecture and fact.(4)Journalists and editors must afford a fair opportunity for reply to inaccuracies when reasonably required.3. Privacy
(1)Journalists and editors shall respect the constitutional right to privacy of home, correspondence, communication or other property enshrined in the Constitution.(2)A journalist or editor must not photograph a person in a private place without that person’s consent.(3)A journalist or editor shall not unlawfully search the person, home or property of any person or unlawfully enter the premises of any person.(4)For the purposes of this paragraph, a private place is a public or private property where there is a reasonable expectation of privacy.4. Plagiarism
It is unacceptable for any journalist or editor to plagiarise the professional work of any person or expropriate the work of any person without acknowledging the contribution of the owner of the work and naming his or her sources of information.5. Harassment
(1)It is unethical for a journalist or editor to engage in intimidation, harassment or corruption.(2)It is unacceptable for a journalist or editor to unreasonably persist in questioning, telephoning, pursuing or photographing a person who has asked the journalist or editor to desist from such acts.(3)A journalist or editor shall not enter the property of another without consent, and where a journalist is granted permission to enter a person’s property, the journalist must not remain on the property if asked to leave the property.6. Journalist to identify himself or herself
A journalist or editor must identify himself or herself and the media organisation he or she represents when requested to do so.7. Grotesque and gruesome pictures
(1)It is unacceptable for a journalist or an editor to publish any material which is grotesque or gruesome in nature.(2)A journalist or editor may publish a grotesque or gruesome in the public interest but should demonstrate the public interest that justifies the publication of such a grotesque or gruesome picture and must in any case warn the public that the material to be published is grotesque or gruesome.8. Obscene publications
(1)Journalists and editors must not publish obscene material including writings, drawings, prints, paintings, printed matter, pictures, posters, emblems, photographs, cinematograph films or any other obscene objects, or any other object tending to corrupt morals.(2)Obscenity shall be construed in its ordinary meaning.9. Intrusion into grief or shock
(1)In a case involving personal grief or shock, any enquiry, approach or publication by a journalist or editor in regard such a case must be made with sympathy and discretion and publication of such a case must be handled with sensitivity.(2)This paragraph should not be taken to restrict the right of the journalist or editor to report legal proceedings including inquests.(3)Where a journalist or editor is reporting suicide or any other death, care should be taken to protect the dignity of the person and the sensibilities of the relatives and public.10. Children
(1)A journalist or editor must not unnecessarily intrude on the learning environment of a child.(2)A journalist or editor must not interview or photograph a child on any issue involving the child or another child unless the parent, guardian or any person having custody of a child consents.(3)A journalist must not approach or photograph a child at school without the permission of the school authorities.(4)For the purposes of this regulation, the fame, notoriety or position of a parent or guardian is not justification for publishing details of a child's private life.(5)A journalist must not identify a child who is a victim or witness in a case relating to a sex offence.(6)In a case relating to a sex offence, a journalist must not use the word "incest" where a child victim may reasonably be identified from use of such word.(7)A journalist must take care that his or her report relating to a sex offence does not imply a relationship between the accused and the child.11. Reporting of crime
Stories, pictures or information, which seek to exploit a particular crime or to glorify or glamourise crime in general, must not be published.12. Clandestine devices and subterfuge
(1)A journalist or editor must not intercept the communications of any person without the required legal authorization.(2)Engaging in misrepresentation or subterfuge by a journalist or editor, including by agents or intermediaries, can generally be justified only in the public interest and then only when the material cannot be obtained by other means.13. Victims of sexual assault
A journalist or editor must not identify victims of sexual assault or publish material likely to contribute to such identification unless there is adequate justification and they are legally free to do so.14. Financial journalism
(1)Journalists and editors must not use for their own profit financial information they receive in advance of its general publication nor should they pass such information to others.(2)Journalists and editors must not write or publish stories about shares or securities in whose performance they know that they or their close families have a significant financial interest without disclosing the interest to the editor or financial editor.15. Confidential sources
Journalists and editors have a moral obligation to protect confidential sources of information and shall not disclose the source of information; but they may only divulge the source in the event of an overriding consideration of public interest and within the framework of the law.