IN THE HIGH COURT OF UGAANDA AT KAMPALA
(COMMERCIAL COURT DIVISION)
BEFORE: THE HONOURABLE MR. JUSTICE YOROKAMU BAMWINE
J U D G M E N T:
The plaintiff’s claim against the defendant is for payment of Shs.70, 068,027= for additional partition work; retention amounting to Shs.6, 296,435= and withholding tax receipt or value thereof amounting to Shs.2, 518,573=.
From the evidence, the plaintiff was invited by M/S Associated Architects, the defendant’s Project Architects, to quote for the supply and erection of Aluminium Frame Partitions at Plot 22 Hannington Road, Kampala. Pursuant to that invitation, the plaintiff forwarded a Quotation to the said Project Architect based on Elevation Drawings and Plans. Later, the Architect wrote back to the plaintiff stating that the Quotation had been approved by the defendant for a total sum of Shs.125, 928,691=. No formal contract was drawn up between the parties but the plaintiff went ahead and undertook the works based on the Quotation. It is claimed by the plaintiff that whilst at work, it realized that the actual running metres exceeded the Quoted running meters of 255.75m. That owing to the urgency of the work and with the consent of the Project Architect, it completed the works including the additions/variations and handed it to the defendant.
The plaintiff then demanded for Shs.78,883,039= being 5% retention, 4% withholding tax receipts and value of additional 153.33 running metres installed. The defendant declined payment claiming that the contract was for a lump sum as opposed to a priced bill of quantities contract; and further, that the plaintiff was bound by the contract price. Hence this suit.
At the scheduling conference held on 16/10/2002, the parties agreed:
2. That the plaintiff handed over the work to the defendant.
3. That the defendant accepted the work.
Issues were framed as follows:
1. Whether or not the plaintiff did extra work.
2. If so, whether the plaintiff is entitled to the payment sought.
3. Any other remedies.
Mr. Muwema for the plaintiff.
Dr. Byamugisha for the defendant.
(ii) Whether the principle of quantum meruit applies.
(iii) Whether the contract was a lump sum contract and plaintiff is bound by contract price.
As whether or not the plaintiff did extra-work, I have considered the evidence of the parties on the matter.
PW1 Mr. Abid Alam, the Managing Director of the plaintiff company stated that the original work quoted for was 255.75 running metres and that the actual work carried out was 409.08 running metres, implying an additional 153.33 running metres to the original amount that was quoted for. The evidence of PW2 Philip Fernandes, Technical Sales Manager at the time is to the same effect. I have also addressed my mind to the evidence of PW3 Peter Kamya. He was the defendant’s Project Architect. In a letter he wrote to his principal, the defendant herein, on 20/7/99, Mr. Kamya stated:
This is to refer to our discussions regarding the installation of additional partitioning carried out by M/S Casements (A) Ltd at UDB Towers.
The total running metres as per their original quotation Ref: CAL/AA/96/951, dated 19/10/96, based on elevations only was 255.75 at total value of Shs.125,928,691= (in words) whereas the total running metres actually installed as per plans was 409.08 at total value of Shs.195,996,722 (in words) reflecting a difference of Ug. Shs.70, 068,031= (in words).
Arc. P. Kamya.”
Commenting specifically on D. Exh. 11, the letter already set out above, the Architect said:
As to whether the plaintiff is entitled to the payment sought, I have also addressed my mind to the able arguments of both counsel on the matter.
I have already noted that the plaintiff was invited by M/S Associated Architects to quote for the supply and erection of the Aluminium frame partitions. The Quotations for the works were invited from a number of contractors. They quoted as follows:
(a) Casements (A) Ltd – Shs.125, 928,691=.
(b) Lags Construction – Shs.127, 125,705=
(c) Jay Interiors Ltd – Shs.211, 044,600=.
After negotiations between the plaintiff and the project architect, the contract was awarded to the plaintiff at the sum of Shs.125, 928,691= inclusive of VAT.
Asked why the plaintiff was now asking for payment outside the contract price, the plaintiffs witnesses said that they made a mistake in their quotation. Asked what mistake it was, PW2 said:
The defendant’s Architect did not have kind words for the plaintiff’s claim. He stated in his letter of 17/12/98, D. Exh. X1:
If this claim were to be allowed, your quotation would no longer
be the lowest and would give you unfair advantage over your competitors.
As for …………………………………………….”
The Architect’s evidence is that by the time he was made aware that there was additional work to be paid for; it (the work) had already been done. I noted Mr. Kamya’s demeanour as he testified. He was calm and confident. In my view, his evidence that he was never consulted before the additional works were done is unassailable. I accept the defence version and reject the plaintiff’s. And herein lies the plaintiff’s fate.
Quotations for the works were invited from a number of contractors. The defendant opted for the cheapest bidder, the plaintiff. I would assume that the bid was based on past experience in the same field.
In a letter dated 7/11/1996, the defendant, through its agent, the Architect stated, interalia:
“4. Tender figure
Your tender figure is to remain unaltered.”
From the records, this was a lump sum contract. It is fitting that I should refer to the relevant passages in Chitty on Contracts, Volume 2 London Sweet & Maxwell 1999 para 37 – 008. He states:
As PW3 Kamya correctly stated, in my view, doing additional work in construction contracts is not uncommon. However, if the actual cost of the project is under estimated, the under estimated cost will in my fair judgment ordinarily reduce the contractor’s profit by that amount. An over estimate would be to his advantage. In the instant case, the mistake relied on by the plaintiff was merely the result of its own carelessness. The plaintiff cannot avoid performance of the contract by merely pleading mistake. It also follows in my view that they cannot recover anything beyond the contract price as long as when they discovered the mistake, they did not have the courtesy of seeking the defendant’s approval of any additional work before it was done. It is settled law that where the contract is in writing, its terms can be ascertained by means of documentary evidence. Where these are clear, as herein, a Court must give effect to the terms. It is not the duty of the Court to re-write an expressly stated contract for the parties. This is not to say, of course, that a contract once written cannot be varied. It can be varied but with the concurrence of the other party.
In the instant case, the parties agreed that the tender figure would remain unaltered. The plaintiff claims that the issue of additional works was discussed with the defendant’s Architect. PW3 Kamya denies it. In view of this Court’s finding earlier on in this judgment that the Architect was never consulted before the additional works were done, the plaintiff has no valid contractual claim against the defendant for the additional work. The defendant’s refusal to exercise its prerogative to pay for work it did not sanction cannot in the circumstances be faulted. The plaintiff’s claim must therefore fail and it fails.
As to any other remedies available to the plaintiff, there is evidence that it was paid in accordance with certificates issued by the Project Architect. In D. Exh. X, the Architect told the plaintiff that the defendant did not hold any other certificate for the work they had done apart from the retention fee of Shs.2,435,920= which would be released to them after attending to all defects and uncompleted works. He also rejected the claim for taxes. In my view, he was entitled to do so. Given that close to ten years later no defects or uncompleted works have been alleged against the plaintiff, Court is of the opinion that the plaintiff is entitled to have the Shs.2,435,920= released to them. This sum is accordingly decreed to the plaintiff.
As regards costs, the usual result is that the loser pays the winner’s costs. This practice is subject to the Court’s discretion, so that a winning party may not necessarily be awarded his costs. Taking into account the peculiarities of this case and the benefits derived by the defendant from the contract, the commercial justice of the case warrants that an order be made that each party bears its own costs. I so order.
J U D G E
Order: This judgment shall be delivered by the Registrar on my behalf on the due date.
J U D G E