Schedule (Section 28)
Seal, offices and meetings of the council and committees
1.Common seal of the council(1)The common seal of the council shall be such device as the council may determine and shall be kept in the custody of the secretary.(2)The common seal shall, when affixed onto any document, be authenticated by the signatures of the chairperson and the secretary of the council.(3)In the absence of the chairperson, the vice chairperson shall authenticate the seal in place of the chairperson; and in the absence of the secretary, the person for the time being performing the functions of the secretary shall authenticate in place of the secretary.(4)The signature of the chairperson, secretary or other member of the council under this paragraph shall be independent of the signing by any other person as witness.(5)A contract or instrument which if entered into or executed by a person not being a body corporate would not be required to be under seal may be entered into or executed without seal on behalf of the council by the secretary or any other person authorised in that behalf by the council.(6)Every document purporting to be—(a)an instrument issued by the council and sealed with the common seal of the council, authenticated in the manner prescribed in this paragraph; or(b)a contract or instrument entered into or executed under subparagraph (5) of this paragraph,shall be received in evidence without further proof as such an instrument duly issued or a contract or instrument duly entered into or executed, as the case may be, unless the contrary is proved.2.Tenure of office of youth councils and committees(1)Subject to this Act, every youth council and youth committee shall remain in office for a period of three years from the date of its inception, after which it shall automatically lapse and dissolve.(2)A member of a youth committee vacating office at the end of his or her term shall, subject to this Act, be eligible for reelection.3.Vacation of office of a member of a youth council or a youth committeeExcept for a village youth council, the seat of a member of a youth council or a youth committee shall fall vacant if—(a)the member resigns from the youth council;(b)without reasonable cause or the permission of the chairperson, the member fails to attend two consecutive meetings of the council;(c)the member is under sentence of death or imprisonment exceeding six months, imposed on him or her by a court of law;(d)the member has been convicted of an offence involving moral turpitude within the preceding six years;(e)circumstances arise which disqualify a member from membership under any other law.4.Removal of a member of a youth council or a youth committeeExcept for a village youth council, a youth council or a youth committee may remove from office any member of that council or of the youth committee of that council on any of the following grounds—(a)inability to perform the functions of his or her office, arising out of infirmity of body or mind;(c)breach of law or public trust; or(d)a vote of no confidence passed by a two-thirds majority of the members.5.Filling of vacancies on councils and committeesExcept in the case of a village youth council, where the office of a member of a youth council or a youth committee becomes vacant, the committee of the relevant youth council shall organise an election for the vacancy to be filled.6.Meetings of the council(1)The council shall meet at such times and places as the chairperson may determine, but it shall meet at least once in each year.(2)The chairperson shall also convene a meeting of the council if requested to do so in writing by not less than one-third of the members of the council.(3)The chairperson shall preside at each meeting of the council, and in his or her absence the vice chairperson shall preside.(4)In the absence of both the chairperson and the vice chairperson, a member of the council elected by the members present shall preside.(5)The quorum at any meeting of the council shall be one-third of the members of the council, and the quorum shall be maintained throughout the meeting.(6)Any matter coming for determination by the council at any meeting shall be determined by a general consensus, but where a consensus cannot be reached, the matter shall be determined by a simple majority of the members present and voting; but in the event of an equality of votes, the chairperson or other person presiding at the meeting shall have a second or casting vote.(7)The council may co-opt any person who is not a member to attend any of its meetings as an adviser or consultant, and that person may participate in the deliberations at the meeting on any matter in relation to which his or her advice is sought but shall not have the right to vote on any matter coming for decision before the meeting.(8)Subject to this paragraph, the council may regulate the procedure of, and any other matter relating to, its meetings and may, in particular, prescribe the period of notice to be given in respect of any such meeting.(9)Minutes of every meeting of the council shall be recorded in writing and shall be presented to and approved by the council at its next subsequent meeting and signed by the person presiding at the latter meeting and the secretary.7.Meetings of youth councils(1)A district youth council shall meet for the discharge of its functions under this Act at least once in every six months at such time and place as the chairperson of the district youth council may determine.(2)The chairperson of the district youth council shall also convene a special meeting—(a)upon the request in writing of not less than one-third of the members of the district youth council;(b)whenever he or she considers it necessary to do so.(3)A youth council other than a district youth council shall meet for the discharge of its functions under this Act at least once in every three months, at such time and place as its chairperson may determine.(4)The chairperson of a youth council referred to in subparagraph (3) of this paragraph shall also convene a special meeting—(a)upon the request in writing of not less than one-third of the members of that council;(b)whenever he or she considers it necessary to do so.(5)A notice calling a meeting, together with the agenda for that meeting, shall be circulated to each member of the youth council at least fourteen days before the date of the meeting.(6)The chairperson of a youth council shall preside at every meeting of the youth council, and in his or her absence the vice chairperson shall preside.(7)In the absence of both the chairperson and the vice chairperson at a meeting of a youth council, a member of the youth council elected by the members present shall preside.(8)One-third of the members of a youth council shall form a quorum at any of its meetings, and that quorum shall be maintained throughout the meeting.(9)Any matter coming for determination at a meeting of a youth council shall be determined by general consensus, but where a consensus cannot be reached, the matter shall be determined by a simple majority of the members present and voting; but in the event of an equality of votes, the chairperson or other person presiding at the meeting shall have a second or casting vote.(10)A youth council may co-opt any person who is not a member to attend any of its meetings as an adviser or consultant, and that person may participate in the deliberations at the meeting on any matter in relation to which his or her advice is sought but shall not have the right to vote on any matter coming for decision before the meeting.(11)Subject to this Schedule, a youth council may regulate its own proceedings.8.Minutes of meetings of a youth council(1)The minutes of every meeting of a district youth council shall be kept.(2)The minutes of every meeting of a youth council other than a district youth council shall be kept, and copies of the minutes shall be sent to the chairperson of the youth council immediately higher.(3)The minutes of the meetings of a district youth council required to be kept by this paragraph shall be in English and shall be open to inspection during normal office hours by members of the public.(4)The minutes of the meetings of a youth council other than a district youth council required to be kept under this paragraph shall be kept in a language decided by each youth council and shall be open to inspection during normal office hours by members of the public.9.Meetings of a youth committee(1)A youth committee shall meet for the discharge of its duties at least once every month at such time and place as the chairperson of the committee may direct.(2)Notice calling a meeting, together with the agenda for that meeting, shall be circulated to each member of the youth committee at least seven days before the date of the meeting.(3)The chairman of a youth committee shall preside at every meeting of the youth committee, and in his absence the vice chairman shall preside.(4)In the absence of both the chairperson and vice chairperson at a meeting of a youth committee, a member of the youth committee elected by the members present shall preside.(5)The quorum at a meeting of the youth committee shall be six members.(6)A youth committee may co-opt any person who is not a member to attend any of its meetings as an adviser or consultant, and that person may speak at the meeting on any matter in relation to which his or her advice is sought but shall not have the right to vote on any matter coming for decision before the meeting.(7)Subject to this Schedule, a youth committee may regulate its own proceedings.10.Minutes of meetings of a youth committeeParagraph 8 of this Schedule regarding the keeping of minutes of a youth council shall, with the necessary modifications, apply to the keeping of minutes of a youth committee meeting.11.Service of documentsWithout prejudice to any other written law, a notice or document required to be served on the council may be served by leaving it at the office of the secretary or by sending it by prepaid registered post to the secretary.