Schedules
First Schedule (Section 10)
Meetings of the institute
1.Annual general meeting(1)The institute shall hold an annual general meeting which shall be held before the 30th of June in each financial year of the institute, at a time and place that may be determined by the council.(2)The following business shall be transacted at the annual general meeting—(a)reception and consideration of the annual report of the council;(b)reception and consideration of the accounts of the institute and the auditor’s report;(c)election of members of the council;(d)appointment of auditors; and2.Special general meetingThe council may convene a special general meeting of the institute whenever it considers it necessary and shall convene a special general meeting within ten days from the receipt by the secretary of a requisition in writing stating the object of the proposed meeting and signed by at least twenty members of the institute.3.Notice of motion(1)A member wishing to bring a motion not related to the ordinary business of the annual general meeting before the meeting may give notice to the secretary to reach him or her at least five weeks before the date of the annual general meeting.(2)The motion must relate to matters of the institute or the accountancy profession.4.Notice of meeting(1)The secretary shall send to each member of the institute notice of the meeting not less than fourteen days and not more than twenty-one days before the date of the meeting and the agenda for the meeting.(2)In the case of the annual general meeting, the secretary shall send with the notice—(a)a copy of the annual report of the council;(b)a copy of the accounts of the institute together with the auditor’s report;(c)a list of persons nominated or proposed for election to the council or its auditors; and(d)particulars of any motions to be brought before the meeting.(3)The nonreceipt by any member of the institute of a notice of the meeting or any relevant document shall not invalidate the proceedings of the meeting to which they relate.5.Associate membersAssociate members shall be entitled to notice and shall speak during a meeting but shall not be entitled to a vote.6.Chairperson of the meeting(1)The president or, in the absence of the president, the vice president shall preside at all meetings of the institute.(2)In the absence of both the president and the vice president, the members present shall elect one of the members to preside at the meeting.7.Quorum of the meeting(1)At the annual general meeting the quorum shall be seven members, and if after fifteen minutes from the time appointed for the meeting the quorum is not met, the meeting shall stand adjourned to that day a fortnight at the same time and place.(2)On the date to which the meeting is adjourned, the meeting shall proceed to business notwithstanding that there may be less than seven members.(3)At a special general meeting the quorum shall be ten members, and if after fifteen minutes from the time appointed for the meeting the quorum is not met, the meeting shall stand dissolved.8.Adjournments(1)The chairperson of any meeting of the institute may, with the advice of the meeting, adjourn the meeting from time to time, and from place to place.(2)Only the business left unfinished at the meeting from which the adjournment took place shall be transacted at the adjourned meeting.(3)No notice shall be given of an adjourned meeting unless the meeting resolved so.9.Voting at meetings(1)Every question proposed at any meeting of the institute shall be determined by a simple majority of the members present and voting; and in case of equality of votes, the chairperson shall have a casting vote.(2)Voting shall be by show of hands.10.Poll demand(1)After the declaration of the decision of the meeting under paragraph 9, a member of the institute may demand a poll in writing, supported by at least nine voting members of the institute.(2)No poll shall be demanded on any resolution or amendment relating to election of a chairperson, the appointment of scrutineers or the adjournment of a meeting.11.Procedure of a poll(1)On a poll being demanded at a meeting, the chairperson shall, as soon as is reasonably practicable, state the resolution or amendment in a form of proposition which in his or her opinion will be most suitable to ascertain the sense of the members.(2)The council shall, within fourteen days after the meeting, issue voting papers to voting members who were present at the meeting at which the poll was demanded, setting out the propositions together with any necessary notes and directions.(3)A member wishing to vote on any proposition may do so by sending the voting papers to the institute addressed to the scrutineers to reach them within twenty-one days from the date of the meeting.12.Appointment of scrutineersThe institute shall appoint two scrutineers from among its members at a meeting at which a poll is demanded.13.Demand of poll not to stop other businessThe demand for a poll at a meeting shall not prevent the transaction of any other business on which the poll has not been demanded.14.Meeting of scrutineers(1)Where a poll has been demanded, the scrutineers shall meet not earlier than twenty-two days and not later than twenty-nine days after the meeting at which the poll was demanded to examine the voting papers.(2)Envelopes containing the voting papers shall be opened only at the meeting of the scrutineers.(3)The scrutineers shall reject the vote of a member who is in arrears with the dues of the institute and may reject the vote of a member who fails to observe any notice of directions relating to the poll or any other vote which in their view ought to be rejected.(4)The scrutineers shall, as soon as is practicable, report the results of the voting to the chairperson of the meeting and shall include in the report a statement of the number of votes rejected by them and the reasons for the rejection.(5)The chairperson shall send a copy of the report to reach each member as soon as is practicable; and in case of equality of votes, the chairperson shall have a casting vote, and in such a case the chairperson shall declare the result of the vote and the manner in which the casting vote was made.(6)The report of the scrutineers or the declaration of the chairperson shall be final.(7)The results of the voting shall take effect from the date of the report of the scrutineers or if the meeting was adjourned to a date on which the scrutineers will make a report, from that date.(8)If for any reason the chairperson is unable to exercise any of his or her powers under this paragraph, the powers shall be exercised by a member who was present at the meeting with the help of the council.15.Minutes of meetingsMinutes of the meetings of the institute shall be properly recorded and shall be confirmed by the subsequent meeting and signed by the chairperson and secretary of the meeting, and that shall be sufficient evidence of the meeting.Second Schedule (Section 14)
Meetings of the council
1.The council shall meet as often as the business of the council requires, but the council shall meet at least once in three months.2.The president shall convene a meeting of the council if a request for a meeting in writing addressed to the secretary is received by him or her, signed by at least five members of the council.3.The council shall meet at a time and place that may be determined by the president.4.Notice in writing of a meeting of the council shall be given to each member of the council at least seven clear days before the date of the meeting.5.The notice under paragraph 4 shall include, as far as is practicable, a statement of the business to be transacted at the meeting.6.The notice shall be deemed to have been sent to each member if the records in the secretary’s office certified by the secretary provides so, unless the contrary is shown.7.The nonreceipt of a notice by any member shall not affect the validity of the proceedings of the meeting.8.In a case of emergency and with the approval of the president or the vice president in the absence of the president, a notice calling the meeting may be given to the members at least one clear day before the date of the meeting and the nonexistence of the emergency shall not affect the validity of the proceedings of the meeting.9.The president or, in the absence of the president, the vice president shall preside at all meetings of the council; and in case of the absence of both the president and the vice president, the members present shall elect one of the members present to preside.10.The person presiding at a meeting may, with the consent of the meeting, adjourn the meeting of the council from time to time or from place to place; and the adjourned meeting shall deliberate only the unfinished business, and no new business shall be commenced at the adjourned meeting.11.No notice shall be given of an adjourned meeting unless the meeting resolved otherwise.12.Six members of the council shall form a quorum.13.Questions proposed at a meeting of the council shall be determined by a majority of the votes of members present and voting; and in the case of equality of votes, the person presiding shall have a casting vote.14.A member of the council who has any personal interest in a matter being considered by the council shall, as soon as possible, disclose the nature of his or her interest to the council and unless the council decides otherwise shall not deliberate in that matter.15.Proper minutes of the deliberations of the meeting shall be recorded and signed by the person presiding at that meeting, and those records shall be sufficient evidence of that meeting.16.Subject to this Schedule, the council may regulate its own procedure.Third Schedule (Section 29)
Procedure of the disciplinary committee
1.Statement of chargesThe council shall cause to be prepared a statement setting out the charges to be inquired into by the committee, and a copy of the statement shall be given to each member of the committee, the person whose conduct is to be inquired into and the person bringing the accusation, if any.2.Date of hearing and notice(1)The secretary shall fix the date of hearing and shall notify the members of the committee, the person who is the subject of the inquiry and the person bringing the accusation, if any, at least fourteen clear days before the date.(2)A notice given under subparagraph (1) may be delivered by hand to the person being notified or may be sent by registered letter addressed to the last known address of the person being notified.(3)The absence from the hearing of the inquiry of any person to whom notice was given shall not affect the proceedings of the inquiry.3.Committee to require any person to appear(1)The committee may require any person—(a)to appear before it for the purposes of giving evidence; or(b)to produce any document to the committee.(2)A person who, when required to appear before the committee or to produce a document to the committee, refuses to appear or to produce the document commits an offence and shall be dealt with as if he or she committed a professional misconduct.4.OathThe committee shall have power to administer an oath or affirmation to any person who is required to give evidence before the committee, and any person who refuses to be sworn or affirmed commits an offence and shall be dealt with as if he or she committed a professional misconduct.5.Representation by counselA person whose conduct is the subject of inquiry may be represented by a legal counsel at the proceedings of the inquiry.6.ConsultantsThe committee may invite any person to act as a consultant at the inquiry.7.Inquiry to be in cameraAny inquiry held by the committee shall be in camera unless the committee decides otherwise.8.Decision of the committeeAny question before the committee shall be decided by a simple majority of the members present.Fourth Schedule (Section 45)
Professional code of ethics
1.No certified public accountant shall—(a)allow a person who is not a certified public accountant to practise in his or her name;(b)allow a certified public accountant who is not his or her partner or employee to practise in his or her name; or(c)enter into partnership for any professional business with a person who is not a certified public accountant.2.No associate accountant shall—(a)allow a person who is not an associate accountant to practise in his or her name;(b)allow an associate accountant who is not his or her partner or employee to practise in his or her name; or(c)enter into partnership for any professional business with a person who is not an associate accountant.3.No accountant shall pay, allow to pay or agree to pay a share or commission brokerage out of the fee or profits for his or her professional services to a person other than a certified public accountant, an associate public accountant, a retired partner or a nominee or legal representative of a retired partner.4.No accountant shall accept any part of the profits of the professional work of a legal practitioner, auctioneer, broker or other agent who is not a certified public accountant or an associate accountant.5.No accountant shall solicit clients or professional work either directly or indirectly.6.No accountant shall advertise professional services.7.No accountant shall disclose information acquired in the course of his or her professional engagement to a person other than the client without the consent of the client.8.No accountant shall accept any professional engagement as an auditor which was previously held by another accountant without first communicating with that accountant in writing.9.No accountant shall accept any appointment as an auditor of a company without first ascertaining from the company whether the requirements of the law relating to appointment of auditors have been complied with.10.No accountant shall certify or submit a report of financial statements which financial statements are not examined by him or her, his or her partner or employee of his or her firm.11.No accountant shall permit his or her name or the name of his or her firm to be used in a manner leading to a belief that he or she vouches for the accuracy of estimates of earnings of a future transaction.12.No accountant shall give his or her opinion on financial statements or business in which he or she, his or her firm or his or her partner has a substantial interest unless he or she disclosed the nature of the interest when expressing his or her opinion.13.An accountant shall not charge fees which are based on a percentage of profits or which are based on results except for professional employment in insolvency or receivership.14.An accountant shall disclose all material facts which are missing from a financial statement nondisclosure of which would make the financial statement misleading.15.An accountant shall report all material misstatements which appear in a financial statement and shall invite attention to any material departure from the generally accepted procedure of audit.16.An accountant shall keep all clients’ monies on a separate banking account and shall use that money for the purposes for which it is intended.17.No accountant shall knowingly submit a false statement, return or form to a client or the council.18.No accountant shall express a professional opinion on a matter without obtaining sufficient information on the matter.19.An accountant who conducts his or her professional duties with gross negligence commits an offence of professional misconduct and shall be dealt with under sections 24 and 27 of the Act.20.An accountant may enter into partnership with a person outside Uganda who is a member of a society or an institute of accountants approved by the council as being a society or institute with a status equivalent to that of the institute under section 5(1) of the Act.21.An accountant may—(a)secure professional business through a partnership under paragraph 20;(b)pay to any partner of a partnership under paragraph 20 shares out of the fees or profits for professional services.22.Any partnership between a person who becomes a certified public accountant and a person who becomes an associate accountant at the commencement of the Act, which subsisted on the 31st day of December, 1988, shall continue in force and existence.Fifth Schedule (Section 49)
Recognised institutes for first enrollment
1.The American Institute of Certified Public Accountants, CPA (USA).2.The Association of International Accountants of UK.3.The Canadian Institute of Chartered Accountants, ICA (Canada).4.The Chartered Association of Certified Accountants (ACCA).5.The Chartered Institute of Management Accountants (CIMA).6.The Chartered Institute of Public Finance and Accountancy (CIPF).7.The Institute of Certified General Accountants of Canada.8.The Institute of Certified Public Accountants of Kenya, ICPA (K).9.The Institute of Chartered Accountants in England and Wales, ICA (E&W).10.The Institute of Chartered Accountants in Ireland.11.The Institute of Chartered Accountants in Scotland, ICA (S).12.The Institute of Chartered Accountants of India, ACA (India).13.The Institute of Chartered Managers and Administrators, ICMA (UK).14.The Institute of Chartered Secretaries and Administrators, ICSA.15.The National Board of Accountants and Auditors (NBAA) of Tanzania.