First Schedule (Section 2, 59)
Currency point
A currency point is equivalent to twenty thousand shillings.Second Schedule (Section 58, 59)
The Education (Management Committee) Regulations
Part I – Preliminary
1. Citation
These regulations may be cited as the Education (Management Committee) Regulations.2. Application
These Regulations shall apply to the management of primary schools whether Government or privately owned.Part II – Management Committee
3. Management Committees
(1)There shall be established a management committee for each School.(2)A person shall not hold office as chairperson, vice chairperson or be a member of more than three committees at the same time.(3)A school management committee shall subject to regulation 7, consist of—(a)six members, including the chairperson, nominated by the foundation body, at least two of whom shall be women;(b)one local government representative nominated by the district councils standing committee responsible for education;(c)one representative of local council executive committee who shall be the Secretary in-charge of education at a parish council, or the subcounty chief or his or her representative;(d)one person elected by the sub-county or city division or municipal whichever is the case;(e)one representative of parents of the school elected at the annual general meeting;(f)one representative of the staff (both non-teaching and teaching) elected by the staff at a staff meeting;(g)one representative of old boys’ or girls’ (former students) elected at a meeting of the association of former students, if any, of the respective institution.4. Appointment of members
The appointment of any member of a management committee shall be approved by the district education officer in consultation with district councils’ standing committee responsible for education on behalf of the district council.5. Secretary of management committee
A management committee shall have a secretary who shall be the headteacher of the School.6. Nature of membership
Membership of the School Management Committee shall be by oath and deemed to be primarily voluntary service to the community.Part III – Tenure of office
7. Tenure of office
(1)The chairperson and members of the management committee shall hold office for three years and are eligible for reappointment.(2)A member of a management committee may, writing in addressed to the district education officer resign his or her office and the resignation shall take effect when the resignation letter is received by the district education officer.(3)The district education officer, in consultation with the district councils’ standing committee responsible for education, may at any time, remove a person from membership of the school management committee on the following grounds—(c)misbehavior or misconduct;(d)is incapacitated by physical or mental illness;(e)has been absent without approval of the school management committee for more than three consecutive meetings of the school management committee;(f)is an employee of the Ministry responsible for education other than as a teacher;(g)is a Minister of Uganda Government or is a member of the Executive of a local government other than secretary responsible for education; or(h)is a member of the district council.(4)Where a vacancy occurs on the management committee, a new member shall be appointed to fill such vacancy in the same manner as the member for whose vacancy he or she is filling, was appointed.(5)A member appointed to fill a vacancy shall hold office for the unexpired term of office of the member in respect of whom the vacancy existed, and shall be eligible for re-appointment.(6)A Chairperson and other members shall serve on a board as chairperson and members respectively for a period not exceeding three years as specified by the Minister responsible for education but may be eligible for reappointment.8. Meetings
(1)A management committee shall meet at least once a term and in times of an emergency, such as immediate transfer of a headteacher, disciplinary cases, a storm hitting the school or abrupt closure of the school, the Chairperson may convene an emergency school management committee meeting.(2)All meetings of the management committee as much as practicable shall be held at the school.(3)The Chairperson shall preside at any meeting of the management committee and in his or her absence, the vice-chairperson presides.(4)In the absence of both the Chairperson and the vice-chairperson, the members present shall elect one of their members who shall preside, provided they make a quorum.(5)A vice-chairperson shall be elected by members of the management committee from among the members of the foundation body.(6)A meeting of the management committee may be convened by the chairperson at any time, or at the request in writing of not less than five members addressed to the chairperson giving a notice of seven days.(7)The headteacher of the school shall attend meetings of the management committee unless specifically excluded from the meeting by the chairperson, where a disciplinary action is likely to be taken against the headteacher; but shall not be entitled to vote on any question for a decision by the management committee.(8)Where the headteacher is excluded from the meeting of the school management committee, a temporary secretary shall be appointed by the chairperson from the members who shall act only when the headteacher is excluded.(9)Where the headteacher or any other teacher is excluded from the meeting of the school management committee, the headteacher or teacher shall be accorded a hearing to give fairness to the outcome of the case.(10)Other members of the staff of a school may attend the meetings of the management committee at the invitation of the chairperson, but shall not be entitled to vote.(11)An education officer or inspector of schools may attend the meetings of the management committee, and where necessary offer technical advice, but shall not be entitled to vote.(12)Except as otherwise provided in these Regulations, any matter before a management committee shall be decided by a simple majority of members present and voting.(13)The person presiding at any meeting of a management committee shall have a vote, and in the event of equality of votes, may exercise a second or casting vote.9. Quorum
The quorum at any meeting of a management committee shall be a third of the membership including the representative of the parents and two of the foundation body.10. Member to declare interest
Whenever there is any matter before a management committee in which a member is interested in whatever manner, he or she shall declare his or her interest and shall withdraw from the meeting for the duration of the discussion in relation to the subject matter in which he or she has interest.11. Co-opted members
A management committee may co-opt any person as it may consider desirable for the transaction of its business at any meeting of the committee, but any person so co-opted shall have no power to vote.Part IV – Minutes
12. Minutes
(1)The proceedings of the school management committee shall be conducted in the local language and the primary record of reference for the school management committee or a language generally understood in that area.(2)The Secretary shall be required to translate the minutes into English for official reference by officials at subcounty or division, municipality, district and national levels and the minutes kept by the secretary.(3)Copies of the minutes shall be distributed to—(a)members of the management committee;(b)members of the committee responsible for education at the subcounty, town council, municipality or divisions council;(c)education officers in-charge of education in the local government; andPart V – Functions of a management committee
13. Functions of a management committee
(1)A management committee shall manage the school for which it has been established in accordance with the Act and these Regulations, subject to any directions which may be given under the Act by the Minister on matters of general policy.(2)The functions of a management committee shall, in so far as they relate to the day-to-day administration, proper and efficient conduct of the school, be performed by the headteacher of the school on behalf of the management committee.(3)A member of a management committee shall not be subject to any personal liability in respect of any matter or thing done or omitted to be done, or any contract entered into by or on behalf of the management committee, in so far as he or she acted or omitted to act in good faith.(4)There shall be consultation with the foundation body before transfer or posting of a headteacher and deputy headteacher to a school.(5)A management committee shall have right to appeal to the district council executive committee against the posting or transfer of a teacher to or from a school within twenty-one days from the day it is notified of the posting or transfer.(6)Where there is an appeal by the management committee under sub-regulation (5), the teacher affected shall be informed of the reasons giving rise to the appeal to enable him or her to respond as and when necessary.(7)At the hearing of the appeal referred to in sub-regulation (6), the teacher affected shall have the right to appear and defend himself or herself at the hearing of the appeal and may be assisted by a representative of his or her choice.(8)A management committee may, after consultation with the education officer in-charge of education in the local government and the headteacher, declare vacancies of non-teaching staff for the school to the district service commission through the chief administrative officer to recruit the required staff.(9)A management committee shall make such arrangements as it deems necessary to enable the members of staff of the school to submit their views, proposals or representation to the management committee.Part VI – Sub committees
14. Sub-committees
(1)A school management committee shall appoint the following subcommittees for the proper carrying out of its functions—(a)finance and development sub-committee; and(b)general purpose sub-committee.(2)A sub-management committee appointed under sub-regulation (1) of this regulation shall consist of not more than six members.(3)A sub-committee of the school management committee shall have such functions as the school management committee may delegate to it.(4)A sub-committee of the school management committee shall—(a)elect one of their members who is a member of the school management committee to be chairperson of the sub-committee;(b)elect one of the teachers’ representative to be secretary;(c)regulate its own procedure subject to these regulations and the directions of the school management committee; and(d)meet as often as the chairperson of the sub-committee thinks necessary to conduct any business delegated to it by the School management committee and the meeting shall be convened by the chairperson.(5)In the absence of the chairperson of the sub-committee at any meeting of the committee, the members present at any meeting, may elect one of their members to preside at that meeting if they make a quorum.(6)Matters before a sub-committee shall be decided by a simple majority of votes of members of the sub-committee present and voting and in the case of an equality of votes, the chairperson of the sub-committee or other person presiding shall have a second or casting vote.(7)The quorum at any meeting of a sub-committee shall be three members including the chairperson or the vice-chairperson.(8)A decision of a sub-committee shall be subject to confirmation by the school management committee.(9)Each sub-committee shall ensure that proper minutes are taken and recorded at each of its meetings and copy of the minutes so recorded shall be forwarded to the school management committee.Part VII – Functions of a headteacher and collection of fees
15. Headteacher
(1)The headteacher shall be personally answerable to the Management Committee for the academic, financial, ethical, moral, social, domestic organization and conduct of the school.(2)It shall be the duty of the headteacher to—(a)implement the national curriculum and national syllabus as laid down by the Ministry responsible for education;(b)ensure that there shall be no payment of tuition fee at any Government and grant aided primary school;(c)arrange the admission of pupils to the school and the responsibility for the collection of school fees, where applicable, for example, to non-UPE pupils and mid-day meals in the case of City and municipality Councils;(d)exclude any pupil from the school, after consultation with the school disciplinary committee, which committee shall comprise all the members of the teaching staff of the school to deal with cases of suspensions or to consider cases of expulsion of pupils from school; and(e)in the case of expulsion of a pupil from the school, submit a full report of the school disciplinary committee to the management committee which shall, after considering the report, decide whether or not the pupil shall be expelled from the school, and in the case of expulsion, if the pupil is aggrieved by the decision of the management committee, such pupil may appeal to the education officer in-charge of education in the local government;(f)administer in a proper manner the funds of the school in accordance with regulation 193 of the Local Government Financial and Accounting Regulations (SI 243-15) and instructions from the chief administrative officer in whose jurisdiction the school is located;(g)ensure non payment of parents-teachers association charges;(h)inspect and supervise all the activities in the school;(i)promote harmonious existence between the school and the community and other stakeholders;(j)draw up plans for the school and make an annual budget for approval by the school management committee; the budget shall include capital development to be undertaken during that particular period;(k)make the school pupil friendly and especially to the girl-child and pupils with disabilities;(l)report or recommend to the education officer in-charge of education in the local government any disciplinary measures taken against any member of the staff of the school;(m)establish a school disciplinary committee, composed of all teachers;(n)seek permission from the school management committee in case of access and use of the school facilities by the local community;(o)give information and advise to the management committee as it may need when required to do so; and(p)furnish a termly report and an annual committee report to the management committee, L.C.3 executive, municipality or division, to the education officer in-charge of education in the local government and the foundation body on his or her conduct of the affairs of the school, which shall include such information as the education officer in-charge of education in the local government may request.(3)The fees payable by pupils to whom sub regulation (2) (b) does not apply shall be a prescribed by the Minister under the Act.(4)Where the school has boarding arrangements, the charges shall be determined by the management committee in consultation with the District Council and the school shall also operate a day section.(5)There shall be no fees collection for building classrooms, teachers’ houses, latrines, uniforms, buying text books, furniture, test or examinations but a school in the area of jurisdiction of an urban council may levy a charge for administrative and utility expenses not exceeding 10,400/= per school year or as may be prescribed from time to time and subject to this regulations, any school may levy a charge for mid-day meals as determined by the management committee in consultation with the district council.(6)The taking of mid-day meals at school and the payment for such meals shall be voluntary and no pupil who has opted not to pay for or take mid-day meals at school shall be excluded from school for non-payment for such meals.(7)Penalties shall be imposed on any school headteacher flouting the sub-regulation.(8)Any headteacher or teacher who willfully or knowingly contravenes this regulation shall be punished and the punishments include suspension, interdiction, dismissal, refund or prosecution in courts of law.16. Rejection of head teacher’s advice
Where a management committee rejects the advice of the headteacher on a major issue, he or she may require that his or her advice and its rejection be brought to the notice of the education officer in-charge of education in the local government.Part VIII – Inspection report
17. Inspection report
Any inspection report in respect of the school shall be submitted by the headteacher to the management committee, sub-county, municipality or division and the foundation body together with his or her comments in the report.18. Quarterly reports by Education Officer
The education officer in-charge of education in the local government shall provide a quarterly report to the Chief Executive and to the district education officer in the local government and the foundation body giving an overview of the education activities in the District.Part IX – Funds of a management committee
19. Funds of a management committee
(1)The funds of a management committee shall consist of—(a)UPE grants, bursaries, fees and teachers’ salaries;(b)moneys accruing from the sale of products;(c)gifts, donations or endowments from any sources;(d)moneys paid for mid-day meals and any charges collected in respect of pupils, where applicable; and(e)any other funds raised in the name of or on behalf of the school except that no exclusion of pupil from school arising from his or her failure to pay any charge under paragraph (d) of this regulation, shall be effected without reference to the management committee.(2)A management committee shall deposit all its funds on the school management committee account and shall requisition funds as required for management of the school.(3)The funds of a school shall not be misapplied to any purpose.(4)Subject to availability of funds, a management committee shall meet all recurrent expenses, other than the payment of salaries and allowances to teachers from public funds, arising out of the conduct and management of the school for which it is responsible.(5)Funds for capital works at schools shall be arranged by the education committee of the sub-county, town council or division council within the funds made available by the sub-county, town council or division council.Part X – Accounts and audit
20. Accounts and audit
(1)The accounts of a management committee shall be audited by the Auditor General under article 163 of the Constitution or by an auditor appointed by the Auditor General.(2)The books of accounts of a management committee shall be open for inspection by the chief administrative officer or his or her authorized representative.21. School equipment
A management committee shall—(a)cause stock books to be kept, showing the receipt and issue of all school equipment and which shall be open to inspection by the management committee and by the education officer in-charge of education in the local government or his or her authorized representative; and(b)cause the school store and stock of equipment to be checked at least once in a year.22. Powers to write off obsolete equipment
A management committee shall have powers to write-off worn-out or obsolute equipment subject to the approval of the Education officer in charge of education in the local government, or to direct such equipment to be sold, given away or destroyed.23. Audited accounts to be sent to Chief Administrative Officer, etc.
When the accounts have been audited, the auditor shall forward one copy to the chief administrative officer to be forwarded to the district council, and a copy to the district public accounts committee, a copy to sub-county executive committee, city or municipal division, a copy to the chairperson of the school management committee, and a copy to the foundation body.24. Management committee to discuss with Education Officer
A management committee shall meet and discuss with the education officer in-charge of education in the local government any matters arising from their audited accounts and shall pass records of such discussion to the chief administrative officer for his or her comments.Part XI – Estimates
25. Estimates
(1)A management committee shall prepare and lodge with the subcounty, municipal or division, district executive committee, education officer in-charge of education in the local government, the chief administrative officer and the foundation body, annual estimates of income and expenditure.(2)The estimates shall be in a form approved by the chief administrative officer and shall be subject to the approval of the district councils’ standing committee responsible for education.(3)Expenditure shall be in accordance with the estimates either as originally approved by the district councils’ standing committee responsible for education, or as varied by re-allocation or supplementary estimates approved by the sub-county, municipal or division councils.Part XII – Miscellaneous
26. Miscellaneous
Suits by or against management committee, or school, shall not be filed against the names of the members of the school management committee.Third Schedule (Section 58, 59)
The Education (Board of Governors) Regulations
Part I – Preliminary
1. Citation
These Regulations may be cited as the Education (Board of Governors) Regulations2. Application
These Regulations shall apply to the management of all post primary educational institutions other than universities and other tertiary institutions not provided for by the Act.Part II – Board of governors
3. Composition of board of governors
There shall be a board of governors for every post-primary school governed by these regulations consisting of—(a)five members including a chairperson, nominated by the foundation body at least one of whom shall be women;(b)one local government representative nominated by the district councils’ standing committee responsible for education;(c)one nominee of the local council;(d)two representatives of parents of the school elected at the annual general meeting one of whom shall be the treasurer of the parents teachers’ association;(e)two representatives of the staff elected by the staff at one of their meetings;(f)one representative of old students elected at a meeting of the association of former students, if any, of the respective institutions.4. Restriction of membership
A person shall not hold office as chairperson, vice-chairman or be member of more than three boards at the same time.5. Disqualification for membership of the board
The Minister or District Secretary for education may at any time remove a person from membership of the board if he or she is satisfied that the member—(a)has become bankrupt or has made an arrangement with his or her creditors;(b)is incapacitated by physical or mental illness;(c)has been absent without approval of the board for more than three consecutive meetings of the Board;(d)has been convicted of an offence involving fraud, dishonesty or moral turpitude;(e)is in the opinion of the Minister or district secretary for education unable or unfit to discharge the functions of a member or is unsuitable to continue as a member of the Board;(f)is an employee of the Ministry responsible for education other than as a teacher;(g)is a Minister of Government; or(h)is a member of Parliament.6. Filling of vacancies
(1)Where a vacancy occurs among members of the board, whether by resignation, death or otherwise, the vacancy shall be filled in the same manner in which the predecessor was elected or appointed, to the vacant office.(2)A person elected to fill a vacant office shall only hold office for the unexpired term of office of his or her predecessor and shall, at the expiry of the term, be eligible for re-election or re-appointment.(3)In each year, after the first year, at an annual general meeting of the board, one third of the members of the board shall retire as follows:(a)two members of the foundation body representatives;(b)one member of the local government representative;(c)one member of the local council representative; and(d)one member of the old students representative.(4)The staff representatives shall retire every after three years; except that, they shall be eligible for re-appointment.7. Terms of office of members
(1)A chairperson and other members shall serve on a board as chairperson and members respectively for a period not exceeding three years as specified by the Minister or district secretary for education, and each of them is eligible for re-appointment of one more term only.(2)For the purpose of these Regulations, the period of three years referred to in this regulation shall, in the case of a member of a board existing immediately before the commencement of these Regulations, be deemed to have commenced at the commencement of these Regulations.8. Reimbursement of allowances to members
The Board may—(a)reimburse any member or a member of any of its committees in respect of any expenses incurred by that member in attending to the business of the board; and(b)pay to any member or any member of any of its committees such allowances as the Minister or the district secretary for education, may approve.Part III – Functions of boards of governors
9. Functions of a board
For the avoidance of doubt, a board shall have the functions conferred on it by Minister or district secretary for education.10. Additional functions of a board
A board shall also—(a)govern the school for which it has been constituted under these Regulations subject to any directions which may be given to it by the Minister or district secretary for education, in writing on matters of general policy;(b)administer the property of the school, whether movable or immovable;(c)administer any funds, chattels or things of the school derived by way of fund-raising or auction, on behalf of the school;(d)provide for the welfare and discipline of students and staff, and fix fees and other charges with the approval of the Minister; and(e)perform such other functions as are prescribed by these Regulations.Part IV – Meetings of a board
11. Convening of meetings of a board
(1)The first meeting of a board shall be convened by the headteacher of the school at such a time and place as may be specified by him or her by giving a seven days’ notice to each member of the board and not later than thirty days from the date of approval and appointment of the board.(2)A board shall ordinarily meet at least three times in a year at intervals not exceeding four months.(3)One of the ordinary meetings of the board in each year shall be designated by the board as its annual general meeting.(4)A meeting of the board shall be held at such place and time as the chairperson may determine, that at least one meeting of the board in each year shall be held at the premises of the school.(5)The chairperson may, at any time, convene a special meeting of the board to consider any special subject.(6)The chairperson shall, if requested in writing signed by not less than half the members of the board, convene a special meeting of the board to consider specific subjects stated in the request and the meeting shall be convened by him or her within fourteen days after the date when he or she receives the request.(7)Notice of the time, place and the agenda of every meeting of the board shall be served in accordance with Regulation 36 of the Regulations and shall—(a)in the case of an ordinary meeting, give not less than seven days’ notice; and(b)in the case of a special meeting, give not less than twenty-four hours’ notice.(8)Subject to these Regulations, a board may regulate its own procedure including the manner in which matters may be determined on behalf of the board.12. Procedure at meetings of the board
(1)The chairperson shall preside at all meetings of the board and in his or her absence, the vice-chairperson shall preside, and in the absence of both of them, the members present shall elect one of their number to preside at the meeting.(2)For the purpose of this Regulation, at the first meeting of the Board, there shall be elected from the nominees of the foundation body a vice chairperson.(3)Any matter coming before the board at any meeting shall be decided by the votes of the majority of the members present and voting and in the case of an equality of votes, the person presiding shall have a second or casting vote.(4)The person presiding at any meeting of the Board may exclude from any part of the proceedings at that meeting, any member representative if in his or her opinion, the presence of that member is likely to prejudice discussion of any particular matter.13. Quorum
(1)At any meeting of a board—(a)in the case of the issue other than a major issue, half the membership of the board shall constitute a quorum; and(b)in the case of a major issue, three quarters of the membership including at least one representative each (if any) of parents and of foundation body shall constitute a quorum.(2)In this Regulations “major issues” means the expulsion or discipline of a student or a member of staff, revision of fees, dues and levies, the closure of the school or any financial matter.14. Secretary and assistant secretary of the board
(1)The headteacher of a school which has a board shall be the secretary to the board at any meeting of the board and the deputy headteacher of a school shall act as assistant secretary but neither of them shall be entitled to vote on any matter coming for decision before the board.(2)The assistant secretary shall be entitled to participate without a right to vote in the deliberations of the finance committee of the board.15. Attendance of board meeting by staff
(1)The headteacher shall attend all the meetings of the board but may be excluded from any part of the proceedings by the chairperson where any matter concerning him or her is to be discussed and in the opinion of the Board his or her presence may prejudice the discussion.(2)A member of the staff other than the headteacher and the representative of the staff of the board, may, when invited by the Chairperson, attend a particular meeting or part of a meeting of the board but shall not vote on any matter discussed at the meeting.16. Minutes of a board
(1)The board shall ensure that minutes of the proceedings of the board at its meetings are recorded and entered in a book kept for that purpose by the secretary.(2)The minutes of each meeting shall be confirmed at the next subsequent meeting and when confirmed, copies of them shall be forwarded by the secretary within fourteen days after confirmation to the following—(a)all members of the board;(c)the Permanent Secretary, chief administrative officer or town clerk; and(d)the District Education officer of the area.Part V – Committees of boards
17. Committees of a board
(1)A board shall appoint the following committees for the proper carrying out of its functions—(a)an academic, sports, games and recreation committee;(b)a discipline and public relations committee; and(c)a finance, development, production and self help and staff and students welfare committee.(2)The board may appoint any other committee in addition to those mentioned in sub-regulation (1) which shall consist of not less than four and not more than six members including at least three board members, one staff member and one student.18. Functions of the committee
A committee of the board shall have such functions as the board may delegate to it.19. Proceedings of committees
(1)A committee of the board shall—(a)elect one of their number who is a member of the board to be the chairperson of the committee;(b)regulate its own procedure subject to these regulations and the directions of the board; and(c)meet as often as the chairperson of the committee thinks necessary, to conduct any business delegated to it by the board and the meeting shall be convened by the chairperson.(2)In the absence of the chairperson of the committee at any meeting of the committee, the members of the committee may elect one of their number to preside at that meeting.(3)Matters before a committee shall be decided by a simple majority of votes of members of the committee present and voting, and in the case of any equality of votes, the chairperson of the committee or other persons presiding shall have a second or casting vote.(4)The quorum at any meeting of a committee shall be three.(5)A decision of a committee shall be subject to confirmation by the board.20. Minutes of committees
Each committee shall ensure that proper minutes are taken and recorded at each of its meetings and a copy of the minutes recorded shall be forwarded to the board within seven days.Part VI – Headteacher and other staff
21. Functions of the headteacher
The headteacher of a school shall—(a)be the academic and administrative head of the school and have the charge and custody of and be responsible for, all books, deeds, documents and all other property of the school, both movable and immovable.(b)exercise such functions of the Board as the Board may delegate to him or her subject to the general directions of the Board and any act done or omitted to be done by him or her in the exercise of those functions shall be deemed to have been or omitted to be done by the board;(c)be personally responsible to the board for the academic, social and domestic organization and conduct of the school;(d)arrange the academic curriculum and syllabus of the school subject to the direction of the Permanent Secretary.(e)arrange the admission of students to the school in accordance with the directions issued by the Ministry responsible for education.(f)when considered expedient in the interest of the school, exclude, or suspend a student from attendance at school and shall immediately report any such exclusion, suspension, to the board and the Permanent Secretary, chief administrative officer or town clerk for consideration and recommendation to the Minister or district secretary for education as the case may be, whose decision on the matter shall be final;(g)be responsible for the day-to-day expenditure of the school and present an account of such expenditure to the board as from time to time required by the board.(h)present a financial statement at every ordinary meeting of the board and a final balance sheet and the auditor’s report for the annual accounts at every annual general meeting;(i)report and recommend to the board any disciplinary measures to be taken against a member of staff who is a public officer and the board shall recommend to the Permanent Secretary, chief administrative officer or town clerk for appropriate action to be taken;(j)advise the board when required to do so, but if the board rejects his or her advice, the headteacher may then require the board to notify the Permanent Secretary, chief administrative officer or town clerk of his or her advice and the board’s rejection of it and the board shall comply with the request;(k)at least once a year, furnish a report on his or her conduct of the affairs of the school and such other information as the Permanent Secretary, chief administrative officer or town clerk may require to be furnished to the board, and the Permanent Secretary, chief administrative officer or town clerk;(l)through school religious activities or any other means ensure that moral values are taught and upheld in the school; In so doing, regard shall be accorded to the religious traditions of the foundation body, except that the headteacher shall not require any student to receive denominational or instruction or attend denominational or religious observances against the wish of such student’s, parents or guardians if they are of a different denomination or religion; and(m)ensure that;(i)the school possesses the National Flag which shall be hosted on every school day accompanied by the singing of the three verses of the National Anthem;(ii)the school conducts a general assembly once a week during which the members of staff shall brief the students on major national and international events;(iii)the students participate in cleaning the school premises;(iv)the school community participates in the general maintenance and up-keep of the school;(v)once a month, the students participate in community help work outside the school premises; and(vi)the school holds an open day once each year during which the school community may conduct cultural performance, exhibitions, sports activities and any other activity to entertain guests.22. Discipline, terms and conditions of service of staff
(1)The board shall monitor the behaviour and performance of both the teaching and non-teaching staff of the school.(2)The board shall report and recommend to the Permanent Secretary, chief administrative officer or town clerk any matter concerning the staff of a school, including the staff’s expression of dissatisfaction with the headteacher or another staff member, which the board considers necessary for disciplinary action.(3)The board may make such arrangements as it thinks necessary to enable members of staff of the school for which it is responsible to submit their views and put proposals or make representations to the board on any matter.23. Funds of board
A board may receive funds on behalf of a school—(a)by way of government grants;(b)by way of tuition and other fees including all moneys contributed by parents for the welfare of the students;(c)from interest on investment and deposits;(d)by way of sales of surplus equipment or produce; or(e)by way of gifts and grants or endowments from any other sources.24. Expenditure
(1)A board shall apply the funds mentioned in regulation 23 for the conduct and management of the school and shall meet all the expenses of the school for which it is responsible.(2)Expenditure in any financial year shall be in accordance with the estimates either as originally approved by the Minister or district secretary for education or as varied by re-allocation or supplementary estimates.(3)The board may, without obtaining the prior approval of the Minister or district secretary for education increase the provision under any item of recurrent expenditure by re-allocation up to a maximum of ten percent of the original estimate for the item.25. Reserve account and accumulate fund
(1)Any excess of income over expenditure at the end of any financial year shall be appropriated to a general reserve accumulated account, where it shall remain until the end of the subsequent financial year.(2)At the end of the subsequent financial year, the amount of the general reserve account less the sum required to make good any excess of expenditure over income in that year may:(a)be carried forward as accumulated funds; or(b)be appropriated in whole or in part to a special reserve fund by a duly recorded resolution of the board at its meeting.(3)The special reserve fund shall be applied to meet any extraordinary claim or demand arising at any time against the school or in payment of the cost of extending or improving any part of the property or equipment of the school or otherwise for the benefit of the school.(4)Where any expenditure commits the Government to the expenditure of public funds, the prior approval of the Permanent Secretary, chief administrative officer or town clerk shall be obtained.(5)A sum equivalent to the amount set aside in any general reserve fund may be invested in readily realizable assets.26. Depreciation
The cost of renewing any property or equipment or any part of the fund account property or equipment or of the board shall be charged to a depreciation fund account established for the purpose in accordance with accounting instructions issued from time to time, by the appropriate officer of the Ministry responsible for education.27. Application of Government grants
(1)Where Government grants paid to the board are in respect of salaries, those grants shall be paid directly to the beneficiaries; and where this is not possible, the grants shall be paid into salary grant reserve account.(2)Where the relevant expenditure is less than the estimate on which the grants were based, only an account equivalent to the actual expenditure shall be treated as income of the school.(3)At the end of the financial year, an amount equivalent to the expenditure incurred on capital projects and the purchase of equipment shall, on approval by the Permanent Secretary, chief administrative officer or town clerk of the Ministry responsible for education, be appropriated to accumulated funds.(4)Where the relevant expenditure is less than the estimate on which the grants were based, unless otherwise provided for in terms on which the grant was made, the excess of the grants actually paid over the sums to which, according to actual expenditure, the board is entitled, shall remain in the reserve account to be offset against subsequent Government grants for those purposes or to be repaid to the Ministry responsible for education.28. Borrowing powers of the board
Where the board has lawfully incurred expenditure which has been approved in the estimates of the board it may—(a)pending the receipt of monies in respect of reserve; or(b)pending the raising of a loan to which the Permanent Secretary, chief administrative officer or town clerk of the Ministry responsible for education has consented,obtain an advance of money by way of a temporary loan or overdraft from a bank or any other financial institution for the purpose of defraying that expenditure; and any other such advance and interest on it shall constitute a debt due by the board to be charged upon the assets and revenues of the board until repaid.29. Accounts
(1)The board shall keep or cause to be kept at the school proper books of accounts with respect to—(a)all sums of money received and expended by it on the school and the matters in respect of which receipt and expenditure take place; and(b)all assets and liabilities of the school.(2)The Board shall cause to be prepared within three months after the commencement of each financial year, in respect of the proceeding financial year—(a)an income and expenditure account;(b)a balance sheet in the form approved by the Minister or district secretary for education; and(3)The first account and balance sheet made under these rules shall cover such period as the board may approve.30. Audit
(1)The accounts of the board shall be audited annually by the Auditor General or an auditor appointed by the Auditor General.(2)The auditor shall have access to all books of accounts, vouchers and other financial records of the school and may require any explanation he or she thinks fit from any person.(3)The auditor shall, on completion of the audit mentioned in subregulation (1) make and submit to the Permanent Secretary, chief administrative officer or town clerk a report copied to board, which shall state whether in his or her opinion;(a)proper books of accounts have been kept by board; and(b)the financial statement of the board;(i)has been prepared on a basis consistent with that of the proceeding year and is in agreement with the books of accounts; and(ii)gives a true and fair view of the income and expenditure account of the school for the financial year.31. Collection of moneys by or on behalf of the board
(1)No person or organization shall collect any money or funds or any other form of contribution for any purpose of behalf of the board without the written permission of the board.(2)All moneys collected on behalf of the board shall be paid immediately into the accounts of the board.(3)All moneys or funds collected and received by a board on behalf of a school under regulations 23 and 24 shall be paid by the board into the bank account of the board.(4)Any person who contravenes any provision of this regulation commits an offence and is liable to a fine not exceeding one hundred currency points.Part VII – Miscellaneous
32. Declaration by committee members
(1)A member of the board or of a committee of a board shall of interest not take or hold interest directly or indirectly in any board and property vested in the board other than as a member.(2)A person referred to in sub-regulation (1) of this regulation who has any pecuniary interest or special interest directly or indirectly in any matter before the board or a committee or in any contract and is present at the meeting of the board or committee at which the matter or contract is the subject of discussion shall disclose the fact and declare his or her interest at that meeting and shall not take part in the discussion or vote on the matter or contract and shall if the chairperson so directs, withdraw from the meeting during the discussion.(3)A person who contravenes any of the provision of sub-regulations (1) and (2) shall be liable to be removed from membership of the board by the Minister or district secretary for education from the membership of the committee by the board.33. Co-option of person to meetings of the board of committees
(1)A board may co-opt any person with special skills or knowledge to assist in the transaction of its business at any of its meetings or at any meeting of its committees.(2)A person co-opted under sub-rule (1) of this regulation may attend and take part in the proceedings of the meeting to which he or she is co-opted but is not entitled to vote on any matter at the meeting.34. Common seal of the board
(1)The common seal of a board shall be of a design approved by the board.(2)A specimen of the common seal authenticated by the signature of the chairperson shall be forwarded by the headteacher to the Permanent Secretary, chief administrative officer or town clerk through the district education officer or municipal education officer.(3)A common seal shall not be altered without the approval of the Permanent Secretary, chief administrative officer or town clerk.(4)A common seal shall be kept in the custody of a headteacher and shall not be used or affixed for any document except under a resolution adopted by the board.35. Application of common seal
(1)The application of the common seal of the board shall be authenticated by the signatures of—(a)the chairperson or vice-chairperson of the board or any other member authorized by the board to authenticate the seal; and(b)the secretary of the board or any other officer of the board authorized to act in that behalf.(2)The signatures prescribed by sub-regulation (1) for authentication of the seal shall be independent out of the signing by any other person as a witness.(3)An instrument which if entered into or executed by a person who is not a body corporate would not be required to be under seal may be entered into or executed without seal on behalf of the board by the headteacher or any other person authorized to do so by resolution of the board.(4)Any document purporting to be an instrument issued by the board and sealed and authenticated in the manner prescribed by sub-regulation (2) or otherwise entered into or executed in the manner prescribed by subregulation (3) shall be received in evidence and deemed to be such an instrument without further proof unless the contrary is shown.36. Service of notices
Where under these regulations, a notice is required or permitted to be served on any person, the notice may be served by the board—(a)by delivering it personally to the person to be served;(b)by leaving it at the usual or last known place of residence or business of the person to be served with a person apparently over the age of sixteen years and apparently residing at that place or in the case of a place of business, apparently in-charge of or employed at that place;(c)by sending it by post addressed to the person to be served at the usual or last known place of residence or business of that person; or(d)by serving it in such other manner as a court of competent jurisdiction may, on application made to it in that behalf, direct.37. Inspection report
(1)An inspector of schools who carries out an inspection of any school shall provide to the headteacher of the school, a copy of the report prepared by him or her on the inspection.(2)The headteacher of a school shall, as soon as practicable, submit to the Chairperson a report received by him or her under sub-regulation (1) together with the headteacher’s comments on the report.38. Indemnity for acts done in good faith
(1)A member of a board shall be indemnified by the board in respect of any liability incurred by him or her as a result of any act, matter or thing done or contract entered into by or on behalf of the board in so far as he or she acted or omitted to act in good faith in the exercise of his or her duties as a member.(2)A member of staff of a school acting in good faith on the direction of the board in the execution of his or her duties shall be indemnified by the board in respect of any liability arising out of any act or matter or thing done or omitted to be done in the execution of his or her duties.Fourth Schedule (Section 12(5), 57)
Form A
Ministry of (State name of Ministry)
Certificate of registration
(Issued under section 12(5) of the Education Act 2007)
This is to Certify that______________________________________________________________________________________________________________having completed satisfactorily a teacher training course approved by the Ministry has been registered as a Grade ________ Graduate Trained Teacher with effect from His or Her Registration No is _________________________________Date _______________________________________________________________________________________________________Director of EducationEndorsement _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Date _______________________________________________________________________________________________________Director of EducationForm B (Section 13(2), 57)
Ministry of (State name of Ministry)
Application for registration as a teacher
(Under section 13(2) of the Education Act 2007)
To: The Director of EducationMinistry of (State name of Ministry)P O Box 7063KampalaThru: The head of Institution or D.E.O._____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Surname in block letters: ___________________________________________________________________________________Other names: ________________________________________________________________________________________________Sex: ________________________________________________________________________________________________________Address: ____________________________________________________________________________________________________Date and place of birth: ____________________________________________________________________________________Citizenship: ________________________________________________________________________________________________Teaching or proposing to teach at (institution) _____________________________________________________________Give details of School or Colleges attendedMinistry of Education and Sports
Application for registration as a teacher
(Under Section 13(2) of the Education Act, 2007)
Training and qualifications obtained;
Certificates, Diplomas, Degrees (Pass or Honours)
(delete where not applicable)
From: Month _____________________ Year ______________To: Month _______________________ Year ______________For official use onlyApplicant qualifies or does not qualifyReg. No. __________________________________________________________Reasons: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Signed_________________________DesignationForm C (Section 17(1))
The Ministry of (State name of Ministry)P. O. Box 7063KAMPALAStatement of eligibility
(Issued under section 17 of the Education Act, 2007)
WHEREAS Mr./Mrs./Ms. __________________________________________________________________ has applied for the issue of a statement of eligibility under section 17(1) of the Education Act 2007, to enable him or her to be entered on the roll licensed with a licence to teach:AND WHEREAS having considered his or qualifications or educational standard, I am satisfied that the applicant is a fit person to be issued with a statement of eligibility.NOW THEREFORE this is to certify that I ____________________________________________________________ Have issued a statement of eligibility to _________________________________________________________ under section 17(1) of the Act and I have accordingly entered his or her name on the roll of licensed teachers - under section 17(1).Fee Payable: _____________________________________________________Signed: __________________________________________________________Director of EducationDate: ____________________________________________________________Form D (Section 17(4))
Ministry of (State name of Ministry)Licence to teach
(Issued under section 17(4) of the Education Act, 2007)
The person named below, the holder of a statement of eligibility No ___________________________ whose name is on the roll of licensed teachers, is hereby licensed to teach notwithstanding that he or she has not completed successfully a course of training as a teacher.Full Name: _______________________________________________________________________________Subject: _________________________________________________________________________________Type of School: __________________________________________________________________________Class/Classes: ___________________________________________________________________________Name of School: __________________________________________________________________________Licence No.: ____________________ Date of Expiry: ________________Fee Payable: Shs. _________________Date ____________________, 200 _______________From E (Section 52(2))
Designation of functions by Permanent Secretary, chief administrative officer or town clerk
I________________________________________________________ (name) Permanent Secretary, chief administrative officer or town clerk hereby delegate to ___________________________________ (public officer) the following of my functions-1. _________________________________________________________________________________________________2. _________________________________________________________________________________________________3. _________________________________________________________________________________________________4. _________________________________________________________________________________________________This delegation shall be effective until __________________________________________(date) and shall be subject to the following conditions, exceptions or qualifications_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Dated this __________________ day of _____________________, 200_____________________________________________________________________________________________________________________________SignedPermanent Secretary, chief administrative officer or town clerkFifth Schedule (Section 12(2), (3), 57)
Registration certificate fees
One currency point.Sixth Schedule (Section 49(2), 57)
Existing centres
1.Alternative Basic Education for Karamoja (ABEK);2.Basic Education for Urban Poverty Area (BEUPA);3.Complementary Opportunity for Primary Education (COPE);4.Child-centred Alternation, Non-formal Community Based Education (CHANCE); and5.Accelerated programmes for the conflict areas.